How To Pay Bills in QuickBooks Online

Click the + New button at the top of the left menu bar and then select Pay Bills in the second column under Vendors, as shown below.

Navigate to QuickBooks Online bill payments

The Pay Bills screen will provide a list of all bills that have been entered and are still outstanding. Place a checkmark next to the bills you wish to pay. If you haven’t recorded bills in QuickBooks Online yet, you can check out our tutorial on How To Enter Bills in QuickBooks Online.

Select bills for payment in QuickBooks Online

• A. Payment account: Select the checking account that you wish to use to make the payments.
• B. Payment date: Enter the date to print on the checks. This is usually the current date.
• C. Starting check no.: Provide the starting check number. Alternatively, you can place a checkmark next to Print later to save the checks and print them at another time.
• D. Select bills: Select bills to pay by placing a checkmark in the box to the left of the bill.
• E. Payment: After you select a bill to pay, QuickBooks will default the payment amount to the entire open balance. However, you can change the payment to a lesser amount if you want to make a partial payment.

To print the checks, click the drop-down box next to the green Schedule payment online button and select Save and print. If you’ve printed checks in the past, the green button might already be Save and print. If that’s the case, you should click there.

The Print Checks screen will show all checks that have been saved and are waiting to be printed, as shown below.

Print checks in QuickBooks Online

Verify the checking account in the drop-down box in the upper-left corner of the screen is the correct account. The screen will only show checks that have been written from the specified checking account. Place a checkmark next to the checks you wish to print, provide a starting check number, and click the green Preview and print button. Finally, follow the on-screen instructions to preview and print your checks.

Next, QuickBooks Online will display a list of your outstanding bills. Select the checkbox of the bills you wish to pay and then click on the Next button (not shown) on the Pay Bills window.

Click on the Vendor name for each bill to open a screen to input the necessary information to make an online payment. Provide the necessary payment details, as indicated below.

QuickBooks Online bill payment details

A. Select payment method: Choose the method you want to use to make the payment. After clicking in this section, you’ll have the following options:

• Bank account (free)
• Debit card (free)
• Credit card (2.9%)

The first time you use each of the payment options, you’ll need to provide the details for your payment account.

B. Funds deduction date: Select the date you want the funds deducted from your account. Generally, transfers aren’t instantaneous, so you might need to choose a deduction date a few days before the due date.

C. Select how vendor receives: Specify how you would like the vendor to receive your payment. Both options are free:

• Bank transfer, or automated clearing house (ACH) in one to four business days
• Paper check in five to seven business days

D. Estimated payment delivery: QuickBooks will provide an estimated date that the vendor will receive your payment. If this is after the due date, you’ll need to specify an earlier deduction date or faster delivery method.

Once you have provided the details for each bill payment, click the Submit payment button to submit your scheduled payments.