9 Best Payroll Services for Small Businesses in 2022

The best payroll services—such as online payroll software, professional employer organizations (PEOs), and HR systems—help businesses pay employees correctly, manage tax withholdings, and ensure deductions are withheld (for benefit premiums, retirement savings, etc.). In this guide, we compiled a list of the nine best payroll companies for small businesses.

Gusto: Best overall online payroll service
QuickBooks Payroll: Best for accountants and companies preferring same-day direct deposits
ADP Run: Best for businesses with plans to grow into large enterprises
Square Payroll: Best for businesses hiring only contractors and seasonal employees
Paychex: Best for solopreneurs and startups needing payroll and small business incorporation services
Rippling: Best for tech-heavy businesses needing modular HR and IT tools with robust integrations
Justworks: Best for companies needing a low-cost, high-functioning PEO to outsource their HR administration
Papaya Global: Best for companies paying international employees
TimeTrex: Best free payroll service for companies willing to file payroll taxes on their own

Top Online Payroll Services Compared

Our Recommendation	Starter Monthly Pricing	Unlimited Pay Runs	Calculates and Files Taxes	Multiple Payment Options	Health Insurance in All States
Best overall	$39 + $6 per employee	✔	✔	✔	Limited to 39 states
Visit Gusto
Best for payroll accountants	$45 + $4 per employee	✔	Local filings available in premium tiers	Limited	✔
Visit QuickBooks Payroll
Best for growing businesses	Custom-priced	✖	Year-end reports cost extra	✔	✔
Visit ADP Run
Best for paying seasonal workers and contractors	$35 + $5 per employee	✔	✔	✔	✔
Visit Square Payroll
Best for solopreneurs and startups	$39 + $5 per employee	✖	Some payroll tax services cost extra	✔	✔
Visit Paychex
Best for tech-heavy companies	$35 + $8 per employee*	✔	✔	Limited	Add-on
Visit Rippling
Best low-cost PEO	$49 per employee**	✔	✔	Limited	✔
Visit Justworks
Best for paying international employees	$20–$100 per employee	✔	✔	Limited	✖
Visit Papaya Global
Best free payroll service	$0	✔	Calculates taxes and generates tax forms	Limited	✖
Visit TimeTrex

Our Recommendation	Starter Monthly Pricing	Unlimited Pay Runs	Calculates and Files Taxes	Multiple Payment Options	Health Insurance in All States
Best overall	$39 + $6 per employee	✔	✔	✔	Limited to 39 states
Visit Gusto
Best for payroll accountants	$45 + $4 per employee	✔	Local filings available in premium tiers	Limited	✔
Visit QuickBooks Payroll
Best for growing businesses	Custom-priced	✖	Year-end reports cost extra	✔	✔
Visit ADP Run
Best for paying seasonal workers and contractors	$35 + $5 per employee	✔	✔	✔	✔
Visit Square Payroll
Best for solopreneurs and startups	$39 + $5 per employee	✖	Some payroll tax services cost extra	✔	✔
Visit Paychex
Best for tech-heavy companies	$35 + $8 per employee*	✔	✔	Limited	Add-on
Visit Rippling
Best low-cost PEO	$49 per employee**	✔	✔	Limited	✔
Visit Justworks
Best for paying international employees	$20–$100 per employee	✔	✔	Limited	✖
Visit Papaya Global
Best free payroll service	$0	✔	Calculates taxes and generates tax forms	Limited	✖
Visit TimeTrex

*Pricing is based on a quote we received; includes time tracking and payroll add-ons
**Monthly fees decrease as the number of employees increases

In numerous buyer’s guides across our site, we evaluated these payroll companies using a 5-star scale with criteria specific to the type of payroll services they provide and businesses they cater to. We prioritized affordability and ease of use in our rankings. You can reference any of the featured products below in specific buyer’s guides that apply to your business.

Gusto: Best Overall Payroll Service

What We Like

Full-service payroll with federal, state, and local tax payments/filings included in all plans
Unlimited pay runs
Offers a low-cost contractor-only option
Intuitive and user-friendly platform
Basic job posting tools

What's Missing

Health insurance is limited to 39 states
Time tracking and paid time off (PTO) management included only in premium plans
No dedicated payroll specialist

Gusto Pricing

Core: $39 per month + $6 per employee monthly
- Includes full-service payroll, tax filings, two- and four-day direct deposits, employee benefits, and expert support
Complete: $39 per month + $12 per employee monthly
- Core + next-day direct deposits, time and paid time off (PTO) tracking, hiring and onboarding tools, project tracking, and performance reviews
Concierge: $149 per month + $12 per employee monthly
- Complete + access to certified HR pros, compliance alerts, an HR resource center, and a dedicated support team
Select: Custom-priced; requires a minimum of 25 employees
- Access to all of Gusto’s features (customized to fit your business needs), full-service payroll migration, and a dedicated account manager
Contractor-only plan: $6 per contractor monthly

Gusto ranks well among our payroll buyer’s guides, earning the best overall in eight guides (first eight as shown below) and ranking high in many others. It’s a great payroll service for small businesses with fewer than 100 employees because it’s affordable and its features are very well-rounded—you can run payroll an unlimited number of times, automate tax payments and filings (federal, state, and local taxes), and receive HR support.

While Gusto offers health insurance, the coverage includes 39 states only (unavailable in Alabama, Alaska, Hawaii, Louisiana, Mississippi, Montana, Nebraska, North Dakota, South Dakota, West Virginia, Wyoming). For health benefits options that are available in all US states, consider other payroll providers like QuickBooks Payroll and Square Payroll.

Gusto’s payroll dashboard (Source: Gusto)

Gusto Is Featured In

Gusto Key Features

Robust payroll tools

Running payroll with Gusto is very easy, mainly because of its intuitive interface and solid pay processing tools. All of its plans include full-service payroll with tax filing services and automatic and unlimited pay runs. Gusto also handles garnishment deductions and sends child-support payments for all states except South Carolina. Note that QuickBooks Payroll and Square Payroll don’t handle garnishment remittances, but only deduct the applicable amount.

Automatic payroll taxes

Tax calculations, payments, and filings for federal, state, and local payroll taxes are handled automatically by Gusto, including year-end tax reporting (ADP Run and Paychex charge extra for this). Gusto will even send digital copies of W-2/1099 forms to your employees and contractors.

Multiple payment options

With Gusto, you can pay employees via manual checks, pay cards, and direct deposits. The standard processing timelines for its direct deposits are four and two days, but you can get next-day options if you subscribe to either its Complete and Concierge tiers. If you prefer same-day payments, QuickBooks Payroll is a great alternative—provided you get at least its Premium plan. Square Payroll also offers instant payments but you have to be a Square Payments user.

Employee benefits

Gusto offers a wide variety of employee benefits (such as dental, vision, workers’ compensation, HSA, FSA, retirement, and college savings plans), but its health insurance coverage is limited to 39 states. Although the other providers included in this list have better coverage, you may want to consider Justworks for its health and wellness perks, Paychex for its financial wellness program, and ADP for its employee discounts.

Hiring tools

While Gusto’s hiring solutions aren’t as robust as those of Paychex or ADP, it does provide basic tools such as offer letters, online W-4 and I-9 forms, new hire state reporting, onboarding checklists, and a self-onboarding portal. It also has basic job posting tools, but Gusto doesn’t syndicate it to other job boards. Your published job listings will only appear on Google Jobs (both ADP Run and Paychex can post jobs to popular job boards).

Unlimited customer support

You can contact Gusto’s support team via phone, email, and chat. For its Concierge subscribers, Gusto provides dedicated phone support and assistance from certified HR professionals. However, if you need a dedicated payroll specialist, we suggest Paychex or ADP since both provide this service to their clients.

Gusto User Reviews

Gusto’s average online rating on third-party review sites like G2 and Capterra is 4.5 out of 5 (as of this writing). Many reviewers like its user-friendly interface and efficient payroll tools that make paying employees easy for them. However, there are mixed responses about its customer service. Several users said that its customer representatives are helpful while others commented that its support team’s response time isn’t as fast as before.

Read Our Gusto Review

QuickBooks Payroll: Best for Accountants & Companies Needing Same-day Direct Deposits

What We Like

Unlimited and automatic payroll runs
Next- and same-day direct deposit options
Seamless integration with QuickBooks Accounting
Tax penalty protection program covers penalties (up to $25,000/year) regardless of who makes the mistake
Partner program for accountants includes discounts that can also be passed to clients

What's Missing

Automated local tax filings available only in its higher tiers
Tax penalty protection is included in the Elite plan only
Payroll product with special discounts for accountants requires you to use QuickBooks Accounting
Basic HR features

QuickBooks Payroll Pricing

Core: $45 per month + $4 per employee monthly
- Includes full-service payroll, next-day direct deposits, benefits, and federal/state tax filings/payments
Premium: $75 per month + $8 per employee monthly
- Core + same-day direct deposit; local tax payments/filings; workers’ comp administration; and HR support center
Elite: $125 per month + $10 per employee monthly
- Premium + multiple state tax filing, project tracking, personal HR adviser, tax penalty protection, and expert setup

QuickBooks Payroll Partner Accountant Program

Accountant perks:
- Free access to QuickBooks Payroll Elite w/ QuickBooks Online Accountant
Discounts: 30% off the monthly base fees and 15% off the per-employee fees, with option to pass the discount to new clients

QuickBooks Payroll provides same-day direct deposits—a feature that none of the other providers in this list offer, except for Square Payroll. In addition to three full-service payroll plans that help users manage their payroll entirely online, it has payroll products for specific niches like accounting firms. It’s also reasonably priced and has a free trial.

It ranks well in our payroll buyer’s guides—currently holding No. 1 spots in two guides (the first two as shown below). What we and many users like about the platform is the variety of products it offers. Its online payroll solutions are part of a larger set of Intuit products that integrate seamlessly. Since many small businesses start out using QuickBooks for accounting, adding payroll is usually the logical next step.

One of the things that makes QuickBooks Payroll a great payroll service for small businesses is its robust mobile apps. Apart from letting you process payroll on iOS and Android devices, you can pay and electronically file payroll taxes while on the go.

Showing QuickBooks Payroll's main dashboard containing useful links.

QuickBooks Payroll’s main dashboard contains useful links to process payroll, add employees, and pay contractors. (Source: QuickBooks Payroll)

QuickBooks Payroll Is Featured In

QuickBooks Payroll Key Features

Efficient payroll processing

In addition to full-service payroll, you get automated calculations, payments, and filings for federal and state taxes, including year-end reporting. For local payroll tax filings, you have to upgrade to its higher tiers.

Mobile tax payments and filings

QuickBooks Payroll is the only provider that we reviewed that allows you to pay and file your payroll taxes through its mobile apps.

Fast direct deposits

QuickBooks Payroll offers next-day direct deposits as part of its basic Core plan, but upgrading to its higher tiers will grant you access to a same-day option. None of the providers in this list offer this, except for Square Payroll.

Employee benefits

QuickBooks Payroll’s health benefits and retirement options are available in all 50 states. However, it lacks Justworks’ wellness perks, ADP’s employee discounts, Paychex’s financial wellness program, and Gusto’s college savings plan.

Tax accuracy guarantee and penalty protection

QuickBooks’s tax filing and payment accuracy guarantee covers all plans, wherein the provider will pay the tax penalties resulting from late or inaccurate submissions—provided that it received the correct details on time and your account has sufficient funds to pay the applicable taxes.

Further, QuickBooks has a separate tax penalty protection program in which it will cover the penalty and interest for any payroll tax error, up to $25,000 a year, regardless of who made the mistake. Note, however, that you must purchase its Elite plan to have your errors covered and send the tax notice to QuickBooks within 15 days of having received it. No other providers in this guide have a plan that covers errors you make.

Expert support

Regardless of the QuickBooks Payroll tier you get, you are granted access to payroll support experts you can contact via phone and 24/7 live chat. For those requiring a dedicated payroll specialist, consider either ADP or Paychex.

QuickBooks Payroll User Reviews

Users who left QuickBooks Payroll reviews on G2 and Capterra gave it an average rating of 4.10 out of 5 (as of this writing). Reviewers like its user-friendly tools that streamline payroll processes. However, some users said its customer service quality is less than ideal, adding that its support team can be difficult to reach at times.

Read Our QuickBooks Payroll Review

ADP Run: Best for Businesses With Plans To Grow Into Large Enterprises

What We Like

Multiple plan options
Offers secure paychecks with advanced fraud protection
Feature-rich solution suite; has hiring, talent management, and learning tools, including PEO services
Benefits plans include standard and nonstandard options (like employee discounts)

What's Missing

Pricing isn’t transparent
Time tracking, health insurance, and workers’ compensation are paid add-ons
W-2/1099 form delivery and filing are available for an additional fee
Doesn’t offer unlimited pay runs

ADP Run Pricing

Essential: Custom-priced
- Includes payroll processing, direct deposit, tax payment and filings, customizable reports, employee self-service portal and new hire onboarding
Enhanced: Custom-priced
- Essential + state unemployment insurance management, ZipRecruiter job postings, and background checks
Complete: Custom-priced
- Enhanced + expert assistance
HR Pro: Custom-priced
- Complete + enhanced HR help desk (which includes scheduled check-ins and one-off questions with ADP’s HR business advisers)

ADP Run has subscription options that include features ranging from payroll to a combination of payroll, time tracking (with GPS functionalities), and HR (recruiting, background checks, and even consulting are available). It also has numerous products beyond the payroll solution, including a professional employer organization (PEO) that makes it easy for businesses with plans to grow over the years to transition easily.

Its suite streamlines HR processes, from hiring to retiring. Payroll services for small businesses like Gusto don’t offer all the tools you’ll need to manage the entire employee lifecycle, especially as your company grows. Paychex has features similar to ADP’s, but they aren’t as robust—like job postings (ADP can post to more than 25,000 job boards, while Paychex only has a dozen).

Although ADP Run only earned a No. 1 spot in our list of best construction payroll software, it ranks high in several other payroll and HR buyer’s guides, including our best payroll software for Mac guide.

Showing how ADP Run allows you to run payroll from anywhere and any device.

ADP Run’s cloud-based platform allows you to run payroll from anywhere and any device, provided there’s an available internet connection. (Source: ADP Run)

ADP Run Featured In

ADP Run Key Features

Feature-rich products

While ADP Run is ADP’s full payroll solution, the provider has a variety of products that can cater to the HR and pay processing needs of small to large businesses. It also has a PEO solution, ADP TotalSource, that comes with enterprise-level benefits, robust compliance support, and access to a dedicated specialist in addition to advanced cloud-based HR software.

Flexible pay processing

Similar to Paychex, ADP Run lets you start processing payroll through its mobile apps (for iOS and Android devices) and then continue it on a computer. However, it lacks QuickBooks Payroll’s capability to pay and file taxes even while on the go.

Multiple payment options

Apart from direct deposits, ADP offers a Wisely Direct debit card to provide your unbanked employees another option to receive payments. It also provides paper checks (with 10 advanced fraud protection features), but this option is available only in ADP Run’s higher tiers.

Employee benefits

While this is a paid add-on, ADP’s benefits options cover all 50 states. It also provides employee discounts with partner retailers and businesses, but doesn’t have the health and wellness perks that Justworks offers.

HR tools

ADP offers a full range of solutions—from basic and global payroll to HR management and employee information management. With its time and attendance tools, you can capture your employees’ clock-ins/outs and monitor your field staff’s location as they clock in. ADP’s robust hiring tools even let you post jobs to more than 25,000 job boards.

ADP Run User Reviews

Scoring an average rating of 4.55 out of 5 on G2 and Capterra (as of this writing), ADP Run received many positive reviews in which users praised its user-friendly solutions that make payroll easy to run. Several others also appreciate its reporting tools, while some noted that it can be a bit expensive for small businesses.

Read Our ADP Run Review

Square Payroll: Best for Businesses That Hire Only Contractors & Seasonal Employees

What We Like

Affordability
Low-cost contractor-only plan
Seamless integration with Square products
Offers next-day direct deposits and instant payment options

What's Missing

Next-day direct deposits and instant payments require a Square Payments account
Standard direct deposit timeline is four days
Phone support requires a customer code

Square Payroll Pricing

Pay employees and contractors: $35 per month + $5 per employee monthly
- Includes unlimited pay runs, payroll tax filings, year-end tax reports, time tracking tools, and access to employee benefits
Pay contractors only: $5 per contractor monthly
- Includes unlimited pay runs, automated taxes, time tracking tools, and 1099 forms at end-of-year

Square Payroll comes with several essential solutions that make managing employee payments easy for administrators. In addition to full-service payroll, it has basic time tracking, tip management, employee benefits, and team management tools. If you only employ and pay contractors, Square Payroll has a low-cost contractor-only plan ($5 per worker monthly)—which is slightly cheaper than Gusto’s $6 per contractor monthly.

While the platform didn’t get a Best Overall ranking in any of our payroll-related buyer’s guides, it appears in many of our lists given its affordability and efficient pay processing tools. It’s also a great option for retailers and restaurateurs using Square POS since its payroll solution seamlessly connects with Square’s POS and payments products.

Choosing whether or not to activate its automatic pay runs with Square Payroll.

With Square Payroll, you can choose whether or not to activate its automatic pay runs, tip importing, and check printing capabilities. (Source: Square Payroll)

Square Payroll Is Featured In

Square Payroll Key Features

Affordability

Square Payroll offers the lowest-priced contractor-only plan in this guide. Even if you need to pay both employees and contractors, it charges a monthly rate that is cheaper than most online payroll services (like Gusto and QuickBooks Payroll). While Rippling also offers reasonably priced plans, you have to separately purchase its payroll, benefits, time tracking, and HR help desk solutions on top of its core employee management solution.

Multiple payment options

Square Payroll supports paychecks and direct deposits. Its direct deposits typically take four days, so if you want faster processing, consider QuickBooks Payroll (it has next- and same-day deposits). However, if you have an active Square Payments account, you can pay employees the next business day or instantly if they use Square’s Cash App.

Time tracking through Square POS

Employees can use a four-digit passcode to clock in and out through the Square POS app. The system will collate all time entries into online employee time cards that you can review and import into Square Payroll for pay processing.

Employee benefits

With Square Payroll, you can offer benefits options to employees that include health insurance, retirement plans, and pay-as-you-go workers’ compensation. In case you want nontraditional benefits, consider Justworks, ADP, and Paychex since they offer wellness perks, employee discounts, and a financial wellness program, respectively.

Payroll support

While you can attend payroll training to enhance your know-how, you can also contact Square Payroll’s team of payroll service specialists (via phone, email, and chat) if you have pay-related inquiries or need help setting up your account and accessing features. Note that speaking with one of its payroll specialists on the phone requires a customer code. In case you need a dedicated payroll specialist, ADP and Paychex are great alternatives.

Square Payroll User Reviews

Most of the Square Payroll reviews online are positive, with users highlighting its ease of use, affordability, and the seamless integration between Square products as its best features. However, others dislike its limited timecard editing options and the support team’s slow response times. Overall, Square Payroll earned an average rating of 4.55 out of 5 on G2 and Capterra (as of this writing).

Read Our Square Payroll Review

Paychex: Best for Solopreneurs & Startups Needing Payroll & Small Business Incorporation Services

What We Like

Special package for solopreneurs include payroll, incorporation support, and access to a 401(k) plan
Multiple pay options
Offers a dedicated payroll specialist
Flexible payroll and HR plans

What's Missing

Pricing isn’t all transparent
Some of its payroll tax administration services and year-end tax reports cost extra
Has a bit of a learning curve (due to robust features)
Lacks unlimited pay runs

Paychex Pricing

Paychex Flex Essentials: $39 per monthly + $5 per employee monthly
- Includes full-service payroll, payroll tax payments and filings, workers’ compensation, new hire reporting, direct deposit option, garnishment payment services, mobile app, and self-service portal
Paychex Flex Select: Custom-priced
- Essentials except garnishment payment services + dedicated payroll specialist and learning management
Paychex Flex Pro: Custom-priced
- Select + garnishment payment services, accounting software integration, onboarding and background screening

Paychex Plan for Solopreneurs and the Self-Employed

Paychex Solo: Custom-priced
- Includes payroll, self-employed 401(k), and incorporation services

Paychex offers a suite of HR and payroll solutions (including PEO services) that make it a great option for businesses of all sizes. Solopreneurs can start with its Paychex Solo tier, which includes access to payroll, a self-employed 401(k) plan, and incorporation services to help establish and protect their business. Once their company starts to expand, they can transition to Paychex Flex, which is great for fast-growing businesses that need payroll and HR tools. Paychex even assigns a dedicated payroll specialist to its Paychex Flex Select and Pro customers—you won’t get the same service with the other providers in this list, except for ADP.

The provider appears in several of our buyer’s guides, even ranking high on our best nanny payroll list and best restaurant payroll guide. Having access to a dedicated payroll specialist is one of its best features, in addition to flexible pay options and its employment and income verification services. However, you have to pay extra or sign up for a premium plan for tax payment and filing services, as well as year-end reporting.

Adding multiple company entities and easily track pay runs with Paycheck Flex.

With Paychex Flex, you can add multiple company entities and easily track pay runs on its “Payroll Center” dashboard. (Source: Paychex)

Paychex Is Featured In

Paychex Key Features

Flexible plan options

Paychex offers plan options that can cater to the payroll and HR needs of a range of business owners, including solopreneurs. Self-employed entrepreneurs can start with its Paychex Solo plan that includes payroll, expert assistance in setting up their business, and choosing a 401(k) plan.

Once your business and workforce start to grow and you require additional solutions like benefits, employee onboarding, and dedicated payroll support, its Paychex Flex product can help you manage essential HR and payroll processes efficiently. If you’ve grown your company to a point that you require a bigger HR team but you’re not willing to hire, then Paychex’s PEO services is a great option.

Multiple pay options

Paychex supports employee payments made through direct deposits, prepaid pay cards, and paper checks. However, you may want to consider QuickBooks Payroll if you need same-day direct deposits or Square Payroll if you want instant payments (provided you have an active Square Payments account).

Employee benefits

Paychex offers employee benefits services to help keep your workforce happy. The benefits options include health insurance, dental and vision, HSA, FSA, and retirement plan; but what sets it apart from other providers in this list is its financial wellness program. If you want to offer employee discounts or wellness perks, then try either ADP or Justworks.

Dedicated payroll support

Similar to ADP, you are granted access to a dedicated payroll specialist who serves as your point of contact for all of your payroll and tax questions.

Paychex User Reviews

Users who left Paychex Flex reviews online said that it is generally easy to use and offers a wide range of HR and payroll tools. However, some complained about having received poor support. A few reviewers also said that it can be glitchy at times. Overall, its average user rating on G2 and Capterra is 4.15 out of 5 (as of this writing).

Read Our Paychex Flex Review

Rippling: Best for Tech-heavy Companies Needing Modular HR & IT Tools With Robust Integrations

What We Like

Integration with over 500 business software
Modular HR, payroll, and IT solutions
PEO option can easily be switched on and off
Global payroll capabilities

What's Missing

You can’t buy its payroll solution (and other modules) without purchasing its core workforce management platform first
Gets pricey as you add features
One-on-one HR help desk with phone and email support is a paid add-on

Rippling Pricing*

$35 plus $8 per employee monthly
- Includes Rippling’s core workforce management platform, employee onboarding and offboarding, full-service payroll, time tracking, and software integrations

Other Per-Module Costs*

App, device, and computer inventory management: $5 per employee monthly
- Includes IT tools to manage business apps and computer provisioning and deprovisioning processes
Benefits administration: Pricing varies, depending on your insurance broker
HR help desk: Custom-priced
- One-on-one email/phone support from HR experts

*Pricing is based on a quote we received

Rippling appears in a lot of our HR and payroll buyer’s guides, primarily due to its efficient and modular HR, payroll, and IT products that you can integrate—provided you get its core employee management platform. It’s great for tech-heavy companies given the IT solutions that allow you to manage the devices and work-related apps that are usually provided to employees.

The platform also integrates with 500+ third-party software—such as accounting, HR, sales, expense management, and productivity tools—and offers international payroll services and a PEO option. It can handle payroll, manage employee information, administer benefits, automate time and attendance, and track applicants.

Rippling’s payroll dashboard (Source: Rippling)

Rippling Is Featured In

Rippling Key Features

Modular HR and IT solutions

Despite having to purchase its core platform first, Rippling provides you with the flexibility to choose the HR and/or IT solutions as you need them. For example, you can opt to get its payroll solution and then add its applicant tracking module at a later date.

Full-service payroll

You get automated payroll and tax filings for federal, state, and local taxes. Employee payments can be done via direct deposits and checks. Rippling also offers automatic compliance services that include new hire reporting and year-end tax reporting. The provider can even help you manage global payroll so you can pay employees and contractors working in different parts of the world.

IT support

Rippling is the only HR software we reviewed that offers IT solutions. Its app management module can help you set up, manage, and disable employee apps (like Slack and Office 365), while its device management solution enables you to remotely manage company computer devices.

The provider can even store your computers in its warehouse and help you with the device provisioning and deprovisioning processes. Further, Rippling has robust integration options with over 500 software. None of the providers in this list can integrate with that many solutions.

PEO on/off switch

Rippling’s PEO service has a convenient on and off switch that allows you to smoothly transition from its PEO to using its software again. This differs from all the others on our list, which don’t have an easy on/off option and a seamless transition to HR software.

Rippling User Reviews

Overall, Rippling earned an average online rating of 4.85 out of 5 on third-party review sites like G2 and Capterra (as of this writing). The features that many reviewers are happy about include its ease of use, intuitive interface, integration options, and extensive solution suite. However, some said that its mobile app has limited features and is glitchy with occasional login errors.

Read Our Rippling Review

Justworks: Best for Companies Needing a Low-cost, High-functioning PEO

What We Like

Intuitive interface
Transparent pricing with affordable PEO plans
Enterprise-level benefits from major insurance companies + 401(k) plans; offers health and wellness perks

What's Missing

Lacks a mobile app
Limited reporting
Integration options aren’t robust
Forced to pay on Justworks’ pay schedule

Justworks Pricing*

Basic: Starts at $49 per employee monthly
- Includes full-service payroll, payroll tax filings, employee onboarding, PTO management, commuter benefits, health and wellness perks and access to 401(k), life and disability, workers’ compensation plans
Plus: Starts at $99 per employee monthly
- Basic + access to COBRA administration, health advocacy services, FSA/HSA plans, and medical, dental, and vision insurance

*Plans and pricing are based on the number of employees you have, wherein monthly fees decrease as your workforce increases.

Justworks didn’t show up in a lot of our buyer’s guides mainly because of its price and the type of service it provides. It’s a PEO company that acts as a co-employer that handles your day-to-day HR, payroll, and benefits administration tasks. It isn’t ideal for those looking for a no-frills payroll solution, as its PEO service comes at a much higher cost than other straight payroll providers. Although, what’s great about Justworks is its transparent pricing. Most PEO providers (such as ADP TotalSource, Rippling PEO, and Paychex PEO) will require you to contact their sales team to request a quote.

Its PEO plans are affordable and include a wide range of features—from automated direct deposits and off-cycle payments to online employee onboarding and HR consulting. Justworks even has fitness memberships and wellness perks that you can offer as benefits to your employees.

Showing how Justworks lets you add employee messages to bonuses and special payments.

Justworks lets you add employee messages to bonuses and special payments. (Source: Justworks)

Justworks Is Featured In

Best PEO Companies

Justworks Key Features

Efficient payroll tools

With Justworks, you can pay salaried and hourly employees, contractors, and even vendors. It can handle federal, state, and local payroll tax filings for you, including end-of-year reporting (W-2s/1099s). However, it only supports direct deposits and paychecks, so if you need multiple payment options, ADP and Paychex are great PEO alternatives. You must also adhere to its pay schedule (payments are made on Fridays).

Employee benefits

Justworks offers a variety of traditional and nontraditional benefits. Apart from the typical health insurances, 401(k) plans, and HSA/FSA accounts, it has Teladoc services, health and wellness perks, and gym memberships. None of the providers in this list offer options that go beyond the standard benefits, except for ADP (which provides access to employee discounts) and Paychex (which has a financial wellness program).

Compliance support

Included in all Justworks PEO plans are HR consulting services and compliance support to help ensure you’re following federal, state, and local employment regulations. You’re also granted access to online learning sessions that include sexual harassment prevention and inclusion trainings.

Justworks User Reviews

Justworks earned an average user rating of over 4.7 out of 5 on third-party review sites like G2 and Capterra (as of this writing). Many users appreciate its intuitive interface, ease of use, and good customer support. On the other hand, some reviewers wished that it offered additional reports, integration options, and a more robust PTO calculator.

Read Our Justworks Review

Papaya Global: Best International Payroll Service

What We Like

Transparent pricing
Handles payroll, HR, and compliances across several nations and localities
Employer of record (EoR) in 160+ countries; lets you hire without assistance from a local entity

What's Missing

Can get expensive depending on the services you require
Lacks 24/7 customer support

Papaya Global Pricing

Payroll only: $20–$100 per employee monthly
- Includes payroll, local tax filing assistance, and benefits management
Global EoR: $770–$1,000 per employee monthly
- Payroll + workers classification and compliance checks
Contractor management and IC compliance: $25+ per employee, per pay cycle
- Payroll + workers classification, compliance checks, and contractor management

Add-on solution

Payroll intelligence suite: $250 per year, per location (annual plan) or $320 per year, per location (quarterly plan)
- Includes access to real-time employer costs and workforce spending data

Papaya Global offers solid payroll services for global businesses. It handles both employee and contractor payments, plus it automates global payroll in more than 160 countries—making it our top choice for international payroll services. It also provides PEO services, offering a suite of solutions that includes full benefits management, legal and compliance support, and hiring services.

In addition to its efficient payroll and HR tools, we like that it has transparent pricing. Similar international payroll providers and PEO services (like ADP and Rippling) typically require you to request a quote. Further, Papaya Global integrates with HRIS, time tracking, expense management, and enterprise resource planning (ERP) software. However, its partner systems aren’t as robust as Rippling’s 500+ options.

Showing payroll projects per country with Papaya Global Payroll.

Papaya Global’s payroll dashboard shows payroll “projects” per country, including an overview of payments, pay runs, and salary updates. (Source: Papaya Global)

Papaya Global Is Featured In

Papaya Global Key Features

EoR function

Papaya Global’s EoR feature allows it to hire and pay international employees on your behalf. It also has a network of partners located across 140 countries, enabling it to provide benefits options and workforce management solutions.

Payroll and tax filings

Papaya Global pays your employees (via direct deposits and bank transfers) in their local currency with pay stubs in their own language. It also handles tax filings and year-end reporting, as well as provides local tax filing assistance.

Extensive immigration services

Unlike ADP and Rippling, Papaya Global can help you secure work permits for your expatriates and employees on short-term assignments. Its immigration services also include obtaining the necessary residence and spouse/family permits.

Compliance support

In addition to helping you stay compliant with local employment regulations, Papaya Global tracks global tax laws to ensure you’re up-to-date with the latest rulings. However, it lacks the 24/7 customer support that ADP TotalSource offers to its international clients (via Globalization Partners).

Papaya Global User Reviews

Papaya Global earned an average online review rating of 4.25 out of 5 (as of this writing). It doesn’t have a lot of reviews on G2 and Capterra, but those who left positive feedback said it has a user-friendly platform and helpful and responsive support team. It received very few negative reviews; however, one user said that some areas of the platform can be unintuitive as it requires him to scroll really far to the right just to see data that’s at the end of the screen.

Read our Papaya Global Review

TimeTrex: Best Free Payroll Service for Companies Willing to File Payroll Taxes on Their Own

What We Like

Feature-rich free tier
Automatic payroll runs
Integrates with other payroll tools like QuickBooks, ADP, and Paychex

What's Missing

User dashboard looks cluttered and confusing
Pricing for its paid plans isn’t transparent
Details about the free option and paid plans are difficult to find on its website
Doesn’t handle payroll tax filings

TimeTrex Pricing

Community Edition: Free
Paid options*

Three custom-priced product editions (Professional, Corporate, and Enterprise) that include additional tools like recruiting, invoicing, and expense tracking functionalities.

Pricing depends on the number of employees and the software deployment option.

Cloud-hosted: Monthly fees start at $3 per employee
On-site hosted: $35.88 per employee, per year

*Pricing is based on a quote we received

TimeTrex is great for businesses looking for a payroll service that’s feature-rich and free to use. With its platform’s Community Edition, you get all the basic tools you need to manage payroll, staff attendance, PTO, schedules, and employee information—although its interface is outdated. However, you have to download its open-source workforce management solution, plus its payroll tax functionalities don’t include automated tax filings.

Aside from payroll and HR tools, it offers online time clock apps that work on web browsers and mobile iOS/Android devices—although signing up for TimeTrex’s free product only grants you access to its web browser-based time clock. If you need job costing, geofencing, invoicing, expense tracking, and recruiting tools, you have to get the higher tiers of its paid version.

TimeTrex has an online wizard to guide you through the payroll process. (Source: TimeTrex)

TimeTrex Is Featured In

TimeTrex Key Features

Feature-rich free tier

TimeTrex’s Community Edition comes with features that most providers typically charge extra for. Aside from employee data management and payroll, its online tools can help you time track and schedule employees.

Efficient pay processing

TimeTrex offers automatic pay runs, payroll tax calculations, custom deductions, electronic pay stubs, and free direct deposits. However, it doesn’t handle payroll tax filings. For full-service payroll that includes federal, state, and local tax payments and filings, we recommend either Gusto or Square Payroll—both are affordably priced.

Touchless time clocks

With TimeTrex’s time clock apps for iOS and Android devices, you can turn a tablet into a touchless time clock. Employees don’t have to touch the device since it supports clock ins/outs via facial recognition. TimeTrex will automatically scan, identify, and verify a person by comparing his/her facial features from the saved image in its database.

TimeTrex User Reviews

Users gave TimeTrex average ratings of 4.15 out of 5 on third-party sites like Capterra and G2 (as of this writing). What they like most about it is its user-friendly tools and how it helps minimize the time needed to track employee attendance and process payroll. Others said it is difficult to set up and some of its features aren’t intuitive.

Read Our TimeTrex Review

Why Do I Need Payroll Services?

Paying employees is just one of the important aspects of running a business. While this task can be challenging, especially for employers that don’t know how to handle payroll, partnering with a reliable payroll service eliminates the need for manual pay calculations. Plus, there are legal obligations and laws you need to follow when paying employees. Payroll companies can help you manage compliance requirements—from state new hire reporting to payroll tax computations and tax form filings.

However, most providers’ payroll services go beyond calculating earnings and deductions and filing taxes. Many offer additional solutions to help you manage payroll and employees. Here are some of the add-ons typically offered by payroll service providers:

Online management of basic employee information
Paperless onboarding with electronic new hire forms and payroll-related documents
Access to Fortune 500 benefits plans that you can offer to employees
A sample employee handbook (other providers even have an online handbook builder)
Payroll software integration with platforms most small businesses use (like accounting, time tracking, and point-of-sale systems)
HR advisory services and compliance alerts

Bottom Line

Choosing the best online payroll for small business can be a bit challenging and overwhelming given the range of payroll solutions available in the market. If you are looking for the best option or are switching payroll providers, consider your company’s immediate HR and payroll needs, including your growth plans.

You can also check our buyer’s guides where we compare many of these providers side by side. You could even choose to hire a local bookkeeping or accounting service to do your payroll; it’ll likely be more expensive than some of the options we reviewed, but if you value face-to-face service, it could be worth it.